Frequently Asked Questions

STUDENT MOBILITY FOR STUDIES

About the Erasmus+ Mobility for Studies Program

Who is eligible in participating in Erasmus+ Mobility for Studies Program?

– All students who are registered in their 2nd 3rd and 4th year of studies at IBU have the right to apply for an Erasmus+ program. Students from the 1st year can apply for Erasmus+ for their 2nd year of studies. On the other hand, 4th year students can participate in their program but cannot register their graduation projects abroad. Advantage is given to 3rd and 4th year students.

Where can I go, and for how long?

– Students can realize their Erasmus+ mobility at any university which IBU has an Inter-Institutional Agreement with. The list of agreements is available on the here: https://iro.ibu.edu.mk/erasmus-agreements/. The duration of the Erasmus+ mobility can be maximum 12 months for 1 cycle of studies. IBU students can take advantage of maximum 2 semesters Erasmus+ Mobility for Studies or 1 semester Erasmus+ Mobility for Studies and 1 Erasmus+ Mobility for Traineeships.

Will the courses I pass abroad be accepted towards my degree?

– According to the Erasmus+ program, ECTS credits acquired abroad are automatically transferred to IBU. However, in order for all passed courses with their ECTS and grades to be accepted, the student must have a prior approval from his IBU course coordinator so that all ECTS are recognized accordingly.

Is the university providing grants for the Erasmus+ program?

– The Erasmus+ program gives financial contribution to the students in the form of a grant. The grant varies from 470-520 EUR depending on the country of stay.

Do I need to pay any fees at the host university?

No, the students who are participating in the Erasmus+ program are not paying any fees to the host university. Some voluntary fees may apply if the student takes some sorts of insurance, is involved in some language courses or is part of any activity that is not under the Erasmus+ program. However, the student must complete all financial obligations towards IBU for the semester in question.

How do I apply for the Erasmus+ Mobility for Studies program?

– The student should regularly follow the updates on the IBU website and social media. When the Call for Applications is announced, the student will carefully read the guidelines and apply for the program. For more information the student can contact the International Relations Office on iro.outgoing@ibu.edu.mk.

Erasmus+ Grants

What is the amount of the Erasmus+ Grant?

– The Erasmus grants vary between 470-520 EUR, depending on the country of stay. For the 1st group of countries (Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, UK, Liechtenstein and Norway) and 2nd group of countries (Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta and Portugal), students will receive a monthly grant of 520 EUR. For the 3rd group of countries (Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Slovenia, Turkey and Serbia), the student will receive a monthly grant of 470 EUR. The exact amount of the grant is calculated through the Mobility Tool+ based on the dates written in the invitation letter from the host university.

When will I receive the Erasmus mobility grant?

– The first part (60%) of the total amount of the grant is paid to the student before their departure and only after completing the following obligations: completed documentation at IBU – CCL, LA (signed by all parties), Invitation Letter from the host university and 1st OLS Assessment. Additionally, the grant will be paid only when the Accounting Office confirms that all financial obligations towards the university are completed and when the student brings a proof of his departure (a copy of a reserved flight or bus ticket). The second part (40%) of the total grant will be paid to the student upon the student’s arrival and the submission of the following: Certificate of Attendance (original), Transcript of Records (original), 2nd OLS Assessment and Erasmus+ Participant Report.

The Erasmus+ Mobility Process

What documents do I need to complete to the International Relations Office?

– The students who are selected for the Erasmus+ program need to submit the following documents: Compatible Course List (CCL), Learning Agreement (LA), Bank Account copy, Passport Copy and the 1st Online Language Support (OLS) Assessment. The CCL is completed by the course coordinator and through the HELLO! System. The LA is completed by the student through the online EU platform https://learning-agreement.eu/ based on the courses written and approved in the CCL. The Bank Account and Passport Copy should be submitted to the International Relations Office via email on iro.outgoing@ibu.edu.mk. For the OLS Assessment, the student will receive a link on email after he submits the documentation in full.

What documents do I need to complete at the host university?

– After the student is nominated and accepted at the host university, he/she will receive an email with instructions for the documentation that needs to be completed abroad. The host university must issue an invitation letter for the student.

Who is my Erasmus course coordinator and what is his/her role?

– The Erasmus course coordinators are appointed to the students based on their study programs at IBU. The course coordinator will be appointed to the student through the HELLO! System. His/her role is to: advise the students related to the course selection, prepare the CCL for the student, re-evaluate the courses if any changes are made to the LA, and approve the courses and grades together with the International Relations Office and the responsible professors upon student’s arrival from the mobility.

Where will I be accommodated during my Erasmus+ period?

– The students will need to be in direct contact with the host university in order to get information for their accommodation. If the university offers them a dormitory placement, the student may apply for the dormitory. If the student prefers private housing, he/she will have to search for it on his/her own.

Where can I get information about visa and insurance?

– This information should also be provided by the host university since it depends on the country’s regulations. Additionally, students need to contact relevant embassies/consulates of the country in question and get the documentation that is required for their visa/permit applications.

What if I have problems with housing, selection of modules, etc.?

– If the students experience any issues abroad related to their housing or other university issues, shall immediately contact the International Relations Office at their host university. In case the student has any issues with course selection, he/she must firstly consult with their IBU course coordinator and the International Relations Office.

What are my responsibilities upon returning from Erasmus?

– After returning from Erasmus+ mobility, the student must submit a Certificate of Attendance (with a start and end date of the mobility) and an official Transcript of Records from the host university. Additionally, the student is obliged to complete the 2nd OLS Assessment and the Erasmus+ Participant Report which will be sent to the student’s email. With the completed documentation, the student will receive the rest of their Erasmus+ grant.

STUDENT MOBILITY FOR TRAINEESHIPS

About the Erasmus+ Mobility for Traineeships Program

Who is eligible in participating in Erasmus+ Mobility for Traineeships Program?

– All IBU students have the right to apply for the Erasmus+ Mobility for Traineeships program. 4th year students can also participate in the program prior the defense of their graduation projects. Advantage is given to 3rd year students since the Internship is an integral part of their curriculum in the 6th semester.

Where can I go, and for how long?

– Students can do their Erasmus+ Traineeship in any of the following countries: 27 EU Member States + Iceland, Norway, Serbia, Turkey, Liechtenstein and the UK. The student is required to find a company/institution that is suitable to their study program. They can search for such opportunities on: https://erasmusintern.org/ but are not limited to this database; students are allowed to choose any company that offers such opportunity and accepts the student. The duration of the Erasmus+ Mobility for Traineeships must be minimum 2 months and can be maximum 3+ months during the summer period. The mobility must not overlap with the university academic calendar and must be completed until 30 September (before the start of the semester at IBU).

Is the university providing grants for the Erasmus+ program?

– The Erasmus+ program gives financial contributions to the students in the form of a grant. The grant varies from 670-720 EUR depending on the country of stay.

How do I apply for the Erasmus+ Mobility for Traineeships program?

– The student should regularly follow the updates on the IBU website and social media. When the Call for Applications is announced, the student will carefully read the guidelines and apply for the program. For more information the student can contact the International Relations Office on iro.outgoing@ibu.edu.mk.

Erasmus+ Grants

What is the amount of the Erasmus+ Grant?

– The Erasmus grants vary between 670-720 EUR, depending on the country of stay. For the 1st group of countries (Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, UK, Liechtenstein and Norway) and 2nd group of countries (Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta and Portugal), students will receive a monthly grant of 720 EUR. For the 3rd group of countries (Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Slovenia, Turkey and Serbia), the student will receive a monthly grant of 670 EUR. The exact amount of the grant is calculated through the Mobility Tool+ based on the dates written in the invitation letter from the host company/institution.

When will I receive the Erasmus mobility grant?

– The first part (60%) of the total amount of the grant is paid to the student before their departure and only after completing the following obligations: completed documentation at IBU – LA (signed by all parties), Invitation Letter from the host company/institution and 1st OLS Assessment. Additionally, the grant will be paid only when the Accounting Office confirms that all financial obligations towards the university are completed and when the student brings a proof of his departure (a copy of a reserved flight or bus ticket). The second part (40%) of the total grant will be paid to the student upon the student’s arrival and the submission of the following: Certificate of Attendance (original), 2nd OLS Assessment and Erasmus+ Participant Report.

The Erasmus+ Mobility Process

What documents do I need to complete to the International Relations Office?

– The students who are selected for the Erasmus+ program need to submit the following documents: Learning Agreement (LA), Bank Account copy, Passport Copy and the 1st Online Language Support (OLS) Assessment. The LA is completed by the student in accordance with the host company/institution and the International Relations Office. The Bank Account and Passport Copy should be submitted to the International Relations Office via email on iro.outgoing@ibu.edu.mk. For the OLS Assessment, the student will receive a link on email after he submits the documentation in full.

What documents do I need to complete at the host company/institution?

– After the student is accepted at the host company/institution, he/she will receive an email with instructions for the documentation that needs to be completed abroad. The company/institution must issue an invitation letter for the student and sign an Inter-Institutional Agreement with IBU.

Where will I be accommodated during my Erasmus+ period?

– The students will need to be in direct contact with the host company/institution in order to get information for their accommodation. If the company/institution offers them housing, the student may apply. If the student prefers private housing, he/she will have to search for it on his/her own.

Where can I get information about visa and insurance?

– This information should also be provided by the host university since it depends on the country’s regulations. Additionally, students need to contact relevant embassies/consulates of the country in question and get the documentation that is required for their visa/permit applications.

What are my responsibilities upon returning from Erasmus?

– After returning from Erasmus+ mobility, the student must submit a Certificate of Attendance (with a start and end date of the mobility). Additionally, the student is obliged to complete the 2nd OLS Assessment and the Erasmus+ Participant Report which will be sent to the student’s email. With the completed documentation, the student will receive the rest of their Erasmus+ grant.

STAFF MOBILITY FOR TEACHING AND TRAINING

About the Erasmus+ Staff Mobility for Teaching and Training Program

Who is eligible in participating in Erasmus+ Staff Mobility for Teaching and Training Program?

– All IBU Staff Members who are having full-time working contract are eligible for the program. All staff members are eligible for the Staff Mobility for Training program, while only academic staff is eligible for the Staff Mobility for Teaching program.

Where can I go, and for how long?

– Staff members can realize their Erasmus+ mobility at any university which IBU has an Inter-Institutional Agreement with. The list of agreements is available on the here: https://iro.ibu.edu.mk/erasmus-agreements/. The duration of the Erasmus+ mobility is 5 working days (excluding travel days). In case the staff member is applying for International Credit Mobility, then the staff applies to the university for which the internal call is dedicated. The duration is also 5 working days.

How do I apply for the Erasmus+ Staff Mobility for Teaching and Training program?

– The staff member should regularly follow the updates on the IBU website and social media. When the Call for Applications is announced, the applicant can apply for the program. For more information please visit link for staff mobility or contact the International Relations Office on iro@ibu.edu.mk.

Erasmus+ Grants

What is the amount of the Erasmus+ Grant?

– For grant-related information, please visit: link for grants for staff

When will I receive the Erasmus mobility grant?

– The Erasmus+ grant is transferred to the staff member’s bank account before departure for the Erasmus+ mobility. However, the Erasmus+ mobility is officially valid when the staff member brings a Certificate of Attendance to the International Relations Office.

The Erasmus+ Mobility Process

What documents do I need to complete to the International Relations Office?

– After selection, the staff member in coordination with the International Relations Office prepares and signs the Mobility Agreement for Teaching/Training. This document is afterwards sent to the host institution for signature.

Where can I get information about visa and insurance?

– This information should also be provided by the host university since it depends on the country’s regulations. Additionally, (if needed) staff members should contact relevant embassies/consulates of the country in question and get the documentation that is required for their visa/permit applications.

What are my responsibilities upon returning from Erasmus?

– After returning from Erasmus+ mobility, the staff member must submit a Certificate of Attendance (with a start and end date of the mobility) and fulfill the Erasmus+ Participant Report which will be sent to the staff member’s email.